How to update link between Recurring meeting workspace and the outlook meeting after SPS 2003 upgrade to MOSS 2007

Category: Common SPS2003 to MOSS upgrades issues:

Problem: When you migrate/ upgrade Recurring meetings, the data in the meeting workspace get migrated properly but the links between outlook calendar and the meeting workspace gets broken.

Scenario: This is a known issue with SharePoint upgrade. When you upgrade SharePoint, recurring meeting link with outlook gets broken. There is no way to directly update the link. The data in the recurring meeting workspace will be migrated. Also you would be able to see the old meeting in the outlook calendar but when you open the meeting, it will no longer be connected to the sharepoint meeting workspace. And it won’t allow you to even update the link.

Solution / Workaround: There is a Microsoft tool for exchange server which exposes the raw data of Outlook. Using this tool, you can again establish link with the migrated recurring meeting workspace.

Below are the steps on how to use this tool:

Step 1) Go To http://www.microsoft.com/downloads/details.aspx?FamilyID=55FDFFD7-1878-4637-9808-1E21ABB3AE37&displaylang=endownloads/details.aspx?FamilyID=55FDFFD7-1878-4637-9808-1E21ABB3AE37&displaylang=en

Click on ‘Download ‘and follow the setup. It will extract MFCMAPI files as shown in the figure 1














Figure 1


Step 2) Close your Outlook in case it is Open

Step 3) Click on ‘mfcmapi.exe’ à it will open up a window as shown in figure 2












Figure 2



Step 4) Click on OK on that window à Click on Session from the Menu à Click on ‘Logon and Display Store Table’ as shown in Figure 3







Figure 3


Step 5) Profile Name will automatically come as ‘Outlook’ à Click on OK
In the upper table, double click on “Mailbox - ” to open up a new window as shown in Figure 4















Figure 4


Step 6) On the tree in the left navigation menu, double click on ‘select Root – Mailbox à IPM_SUBTREE à Calendar’ as shown in the figure above. It will open up the calendar in new window as shown in the figure 5. Select the recurring meeting you want to relink.














Figure 5


Step 7) In the lower table, double click on the URL in the Value column as shown in the figure 6 and 7 below.











Figure 6
















Figure 7



Step 7) Change the URL of the workspace here and click on OK à Exit the window

Step 8) Open your recurring meeting. It has been linked to the new site URL of Step 7

Step 9) Note: the link on the outlook meeting will not change. Please delete the existing link and paste the new link into the outlook meeting body.


After doing this, the recurring meeting will be linked again! :-)